Company Files On A Personal Computer

Yesterday,
we talked about all
the reasons
employees shouldn’t store
company files
in their home.

Many of those reasons
apply to
digital files also.

Employees shouldn’t store
company files
on their personal phones,
laptops, other devices.

If a company requires
employees
to store digital files
on devices,
they should supply the devices.

These company-supplied devices
are property of the company.
The company can access them
remotely at any time.
They can monitor activity
on them.
They can lock them down.
And they can run virus scans
on them.

The leaders at a company
should WANT the ability
to do all this.

Supply a device
if you want your employees
to store files digitally
off site.

It will be worth
the investment.

Storing Company Documents At Home

DON’T ask employees
to store company documents at home.

I can’t believe I have to say this
but DON’T.

It is a fast track to failing audits.
And it also puts your employees
at risk
of jail time.

It places confidential information
(and anything with company information
like addresses
on it
is confidential information)
at risk
of being stolen.

It puts the business
at risk of a lawsuit
from that employee.

You’re forcing their home
to act as a storage unit
for the business.

That also causes all sorts
of tax issues.

Figure out another solution
to your document storage issues.

Don’t ask employees
to store company documents.